How to Get a QuickBooks Online Payroll Subscription?

Is your QuickBooks Online Payroll subscription going to expire? If yes, then activate your payroll subscription for managing and processing the employees’ payroll uninterruptedly. It is important to have a reliable and authentic payroll subscription so that you can easily use the company’s payroll tasks. To purchase a valid subscription, you must browse through the official Intuit website and then choose the payroll plan suitable for your budget and requirements.

In this comprehensive post, we have mentioned the benefits, different payroll plans, and steps to add payroll subscription to QuickBooks Online. So, let’s continue reading this post!!

Want to get complete details regarding the activation of a QuickBooks Online payroll subscription? In that scenario, you must have a conversation with our QB experts by Call Us : +1-866-408-0444 and get your issues fixed immediately.

Table of Contents

Why is QuickBooks Online Payroll Subscription Necessary?

QuickBooks Online Payroll is basically a subscription-based service that lets the employers prepare the employee’s payroll timely without making any mistakes. As it is a subscription-based service, it is mandatory to have a valid and authenticated QuickBooks Online payroll subscription to get a better payroll experience. However, there are numerous other benefits of having an active payroll subscription as follows:

The Updated Payroll subscription will let you access the top-notch features of QBO Payroll that help with calculating employee salaries.
Moreover, it becomes much more convenient for the employees to calculate the withheld payroll taxes without further delays accurately.
An active payroll subscription will help you receive payroll updates in a timely manner so that you can complete the payroll without any discrepancies.

How to Cancel Payroll Subscription in QuickBooks Online in Easy Steps?

At times, the users need to cancel payroll subscription in QuickBooks Online when they don’t have to run the payroll services any longer. However, go through the stepwise instructions described below for the hassle-free cancellation of payroll subscription in QBO application.

To commence with, the users are required to navigate to the Settings menu and then choose the highlighted Accounts and Settings menu.
Afterwards, you are required to proceed to the Billing and Subscription option to move ahead.
Next, you need to browse to the Payroll Section and then tap the highlighted Cancel option.
Now, the users are supposed to complete the entire Cancellation Form properly without missing any important details.
Once you are done adding all the relevant Payroll details into the Form, cross-check them and save them to finalize the cancellation process.

How To Enter Payroll Paychecks in QuickBooks Online Manually?

In this blog section, we describe the complete process of manually entering payroll paychecks in QuickBooks Online.

First Step 1: Establish Manual Tracking Accounts

If you haven’t constructed new accounts in Charts of Accounts earlier to monitor payroll liabilities and expenses, then prepare one. Once the charts of accounts are set up properly, all you require is to establish the following expense accounts and then go with Expense as the Account type.

Add the Wages to the section next to Payroll Expenses.
After this, you are required to pick the taxes by clicking the drop-down menu for the Payroll Expenses.

Moreover, it is required to start preparing these liability accounts and then simply opt for Liabilities as the Account Type.

Payroll Liabilities: Federal Taxes (941/944)
Payroll Liabilities: Federal Unemployment (940)
Payroll Liabilities: [State] SUI/ETT
Payroll Liabilities: [State] PIT/SDI

Second Step: Mention the Payroll Paychecks to Your QuickBooks Online Account

When you have made the payment to the employees outside the QuickBooks, you are required to generate a journal entry. For that, it is necessary for the users to perform the steps outlined below to accomplish the task.

Before beginning the process, you are advised to acquire your employee’s payroll or pay stubs report through your QuickBooks Payroll Service.
After this, you need to choose the + New tab and the Journal Entry tab to proceed to the next step.
Now, beneath the column of Journal Date, you are required to include the appropriate paycheck date in the respective text field.
However, if you require to monitor the paycheck number, then include them within the Journal no field.
Later on, you can utilize the details from your payroll report to construct a new journal entry. In case you have paid more than one employee for the pay period, you must integrate all of the paychecks in one single journal entry. Alternatively, you may also have the option to construct a distinct journal entry for every single employee to get more in-depth details.

Including the Gross Wages

To input the gross wages, you must opt for the Payroll Expenses: Wages option in the account.
After this, you need to include the amount and name it as a Debit.

Inserting Employer Payroll Taxes

To include the Employer Payroll Taxes, what you require is to choose the highlighted Payroll Expenses as Taxes for the account.
Thereon, you need to input the amount as a debit into the required text field.

Inserting Taxes Paid Towards 941 or 944 Taxes

In the initial phase, you must go with the Payroll Liabilities: Federal Taxes (941/944) for the account.
Afterwards, you are supposed to insert the amount as a credit into the required text field.

Specify State Unemployment Insurance Taxes

To commence with, you are required to move towards the Payroll Liabilities: [State] SUI/ETT Liability for the account.
Thereon, you need to include the amount in the credit form in the respective text field.

Adding Up Of State Income Taxes

To add up the State Income Taxes, make sure that the Payroll Liabilities are chosen as [State] PIT/SDI for the account.
When you are done, then all you need is to simply include the amount as a credit into the required text field.

Including the Amount of Net Wages

In the initial phase, you need to pick the checking account from the one you are paying of your employees.
After this, despite of combining them, you are supposed to input every individual’s paycheck amount on separate lines. Later on, make sure that the amounts is marked as credits in that column.
Once you have added all the amounts properly into the debits and credit columns, move to the Save button to bring up the new changes into action.

Mentioning of the Federal Unemployment Taxes (FUTA)

In the first place, you are supposed to choose the Payroll Liabilities as the Federal Unemployment (940) for the account.
Once you have entered the amount appropriately, insert the amount as a credit into the respective text field.

How to Add Payroll Subscription to QuickBooks Online In Simple Steps?

The users can add the payroll subscription to the QuickBooks Online account and then perform the payroll-related tasks smoothly. For the detailed procedure, you must have a look at the process described below closely.

The first and foremost step is to access the Workers menu and simply choose the highlighted Employees tab.
Afterwards, what you require is to choose the highlighted Get Started or Set Up Payroll option for moving ahead with the process.
Soon after this, you need to pick the suitable type of service that you wish to run from the list of options available according to your preference.
Ultimately, perform as per the guidelines presented on the computer screen for the successful addition of the payroll subscription to QBO account.

Explaining the QuickBooks Online Payroll Subscription Cost

The users are required to logged into the QuickBooks Online Accountant for linking the QuickBooks Online Payroll subscription which is suitable for your client. So, below we have provided you with a complete breakdown of the pricing structure which will let you understand about the cost in detail.

QuickBooks Payroll Core + Simple Start Edition

To purchase this QuickBooks edition, you must pay $42 monthly charges and get a 50% discount for up to 3 months. In addition, you must pay an extra $6 per employee every month to improve your payroll experience.

QuickBooks Payroll Core + Essentials

QuickBooks Payroll Core + Essentials users are required to pay $57 monthly charges and receive up to a 50% discount for 3 months. Despite this, you are supposed to pay $6 for every employee monthly to manage payroll-related tasks smoothly.

QuickBooks Payroll Premium + Plus

Users are required to pay $92 monthly charges for the QuickBooks Payroll Premium edition and avail a discount of up to 50% for the first three months. Besides this, you need to pay $9 extra monthly for every single employee you wish to track the payroll.

Complete Instructions For the QuickBooks Payroll Subscription Renewal

QuickBooks Payroll Subscription renewal is important so that businesses can enjoy the uninterrupted payroll services to manage their employees’ pay.

First Step: Reactivate Your Payroll

Apply the steps given below for reactivating the payroll according to the QuickBooks version you are currently using.

QuickBooks Online Payroll

Begin the process by choosing the Settings icon and hitting the Subscriptions and Billing tab.
Afterwards, you must opt for the Resubscribe option for payroll.
Now, examine the Subscription summary closely, and provide the payment details along with the payment method.
Finally, when you are done performing the above steps, hit the Resubscribe option.

QuickBooks Desktop Payroll Assisted

If you are a QuickBooks Desktop Payroll Assisted user and want to return to the payroll service, you must connect with an Intuit expert for assistance.
QuickBooks Desktop Payroll Enhanced or QuickBooks Desktop Payroll Basic
There are three distinct ways to reactivate the QuickBooks payroll subscription. Before you proceed further, verify that you are operating a compatible version of QuickBooks Desktop.

Reactivation Via Company File

In the initial phase, you are required to open up the QuickBooks Desktop company file and proceed to the Employees menu.
After this, from the drop-down menu list of the Employees menu, browse to the My Payroll Service option.
Thereon, you are supposed to proceed to the Account/Billing Info section and then log in to the Intuit account using the proper login details. With this, you will discover that the QuickBooks Account page will emerge on your computer screen.
Now, below the Status section, you are supposed to tap the Resubscribe option and use the on-screen prompts to reactivate the payroll service successfully.

Use the Intuit Account for the Reactivation

In the initial phase, logging into the Intuit account with the proper administrative rights is mandatory.
Soon after this, you need to look right beneath the Status column and then opt for the Resubscribe option.
Now, you are supposed to follow the instructions on the screen to successfully complete the reactivation process.

Step 2: Examine Your Payroll Data Closely

Once you roll back to the payroll service, all you need to do is run QuickBooks Payroll via payroll setup again. After this, you can simply verify the payroll data, including employees and tax setup.

Steps to be Performed By QuickBooks Online Payroll Users

In the initial stage, you are supposed to browse to the Payroll option, followed by the Employees tab.
After this, you are required to go through every employee one by one and verify the details, i.e., deductions, W-4, sick/vacation, etc.
When you are done, it is advised to select the Settings option followed by Payroll Settings to check the tax rates accurately.

Steps To Implement By QuickBooks Desktop Payroll Users

In the first place, you are supposed to switch to the Employees menu and from there go to the Employee Center option.
Afterwards, in the next phase, move to the Employee tab and go through every employee accurately. Once you are done, make sure that you have added the details accurately, which comprise Deductions, W-4 forms, sick/vacation, etc.
When you have implemented the above steps properly, move to the Lists menu and then switch to the Payroll Item Lists to verify the tax payroll items appropriately.

Which QuickBooks Online Payroll Subscription Levels Include QuickBooks Time?

The QuickBooks Time tracking feature comes with the QuickBooks Online Payroll Premium and Elite subscription services. With the help of this time tracking feature, you can easily monitor the employees’ tasks and schedules and then send immediate reminders to the employees regarding the same, which helps them get a clear picture of the time invested by the employees in an organization.

Taking Everything Into Consideration.

Investing in a QuickBooks Online payroll subscription is beneficial for businesses as it simplifies payroll management and processing tasks easily. We ensure that with the help of this guide, you can easily pay your employees without making any further delays. Furthermore, if you still need any additional help for activating the subscription, then contact our BizBooksAdvice QB professionals immediately.

Frequently Asked Questions (FAQ’s):-

Question 1: Is QuickBooks Online payroll free?

Ans. No, the QuickBooks Online payroll doesn’t offer a free trial. Each employee has to pay an additional $6.50/month for Core, $10/month for Premium, and $12/month for Elite users.

Question 2: How can you add QuickBooks Online Payroll to the existing subscription?

Ans. You can add the QuickBooks Online Payroll to the existing payroll using the steps below.

Begin the process by choosing the Settings icon and choosing the Subscriptions tab.
After this, start searching for the QuickBooks Payroll and hit the Subscribe option.
In case you don’t have a credit card on file, you might be asked to provide the Payment details.

Question 3: Is it possible to change a QuickBooks Online subscription?

Ans. To change the QBO subscription, log in to the QBO account as a primary or company admin. After this, choose the Subscriptions and Billing tab. Thereon, ensure that your payment details are up to date. Later on, pick the Upgrade your plan option from the QBO section.

Question 4: Which are the two QuickBooks Online payroll subscription levels that include QuickBooks Time?

Ans. The QuickBooks Time is included within the QuickBooks Online Payroll Premium and Elite subscription plans.

Question 5: What would happen if you don’t renew your QuickBooks subscription?

Ans. If you don’t renew your QuickBooks subscription, then you may face difficulty in getting the software updates, accessing new features, and getting the latest security patches.

About The Author

Jonathan Browns

Jonathan Brown is a trained QuickBooks professional with 10 years of experience in the accounting sector. Moreover, he is passionate about helping businesses reduce the stress of managing accounts. Also, he is proficient in assisting entrepreneurs and small business owners to use QuickBooks and enhance their accounting experience.

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