Are QuickBooks Invoices Not Printing Correctly? Let’s Fix It

These QuickBooks invoices not printing correctly, and the related issues given above have various reasons to occur. Let’s have a brief discussion about them in the below section: 

Also Read: Print Settings in QuickBooks Online

What Brings the Invoice Printing Error in QuickBooks?

As briefed above, QuickBooks printing errors can occur due to a missing or corrupt component. Additionally, the following factors can cause printing problems for QuickBooks users: Have a look: 

• QuickBooks Connection with XPS Document Writer

Make sure the XPS document writer is turned ON and properly connected with QuickBooks while you are printing your invoices. Otherwise, if the connection is not established, it can cause QuickBooks invoices to not printing correctly.

• Missing Printer Driver 

When your Windows can’t find the correct driver to issue commands to the Printer in QuickBooks, it may bring the QuickBooks printer errors. In addition, this technical error can also be triggered by an outdated, corrupted, or incorrect driver. As a result, a user may find an invoice printing error in QuickBooks Desktop. 

• QuickBooks Poor Connection With Printer

It’s one of the most obvious reasons for facing QuickBooks printer issues. While managing invoice-related operations, make sure your current QuickBooks version has a stable connection with printers. Otherwise, this can cause errors when printing invoices.

• Unexpected QuickBooks Crashes

While printing your invoice or any financial report in QuickBooks, if it crashes, eventually, it will bring problems like invoice printing error in QuickBooks Desktop. Thus, make sure your current QuickBooks version is compatible enough, and the Printer settings are stable. Also, try to keep a backup of the company data files to avoid any potential loss or damage. 

• Company File Issues 

Sometimes, if the Printer is unable to communicate with QuickBooks company files, it may result in printing errors. Certainly, it can be due to the damaged or corrupt QuickBooks data files. As a result, a user may fail to print the required invoices and encounter the error message related to being unable to print invoices from QuickBooks Desktop.

• Improper Installation of Printer 

If your Printer is improperly installed, it can cause driver incompatibility, incorrect default printer settings, faulty and outdated drivers, print driver corruption, and much more. Consequently, all these factors become the reason for facing printing problems in QuickBooks. 

• Not Running QuickBooks as an Admin User

Users must first login as an Admin, and run the QuickBooks Desktop software while performing any related task such as printing invoices. It’s because printing in QuickBooks requires certain administrative rights and privileges. However, if users are not logged in as an administrator, they might be unable to print invoices from QuickBooks Desktop. 

Read More: QBCFMonitorService Not Running

What Issues Users Face When QuickBooks is Unable to Print? 

QuickBooks users can encounter multiple issues when the software becomes unable to print. Below, we have mentioned a few of the consequences: 

• Disrupted Invoice Management 

The QuickBooks printing invoice error can trigger issues with invoice management. Sometimes, users after saving the document become unable to print directly from QuickBooks or get misprinting. Such issues can cause miscalculations and wrong invoice records leading to disrupted invoice management.

• Issues while Printing 1099 Forms 

When the QuickBooks invoices not printing correctly, users may also face issues while printing 1099 forms. These forms are essential to keep a track of non-employment income, control over the company taxes, etc. The submission of these forms to the Internal Revenue Service is important, but if QuickBooks becomes unresponsive while printing these forms, consequences can be costly. 

• Problems while printing PDF Files 

Certainly, there are many invoices that need to be saved and printed in PDF files, but users encounter PDF printing and QuickBooks online invoices not printing correctly errors. Eventually, users can face a variety of problems including, missing objects, incorrect results, and transparency issues in their invoices. 

• W2 Printing Errors

The W-2 Form, which is known for Wage and Tax Statement, is again an important document for both employees and the Internal Revenue Service. The failure of these W2 forms printing can result in a significant penalty assessed to the company. Thus, it’s essential to quickly troubleshoot the QuickBooks online invoices not printing correctly and W2 printing-related errors. 

Points to Remember Before Fixing QuickBooks Invoice Printing Problems

Before you begin troubleshooting the QuickBooks invoice printing problems, make sure to take the following preventive measures: 

1. If you’re facing a particular printing problem with a specific message in QuickBooks, try to search for the exact message on the internet. It will help you with the most appropriate actions to take to fix the issue. Moreover, you can contact us at 1-844-266-9345 for live support with tailored solutions to your QuickBooks printing query. 
2. Make sure to have an updated version of the QuickBooks Desktop software that you’re currently using. 
3. Ensure a strong and stable connection is established between your QuickBooks Desktop and the Printer to avoid QuickBooks invoice printing problems. 
4. Also, your Printer’s default settings must be properly configured, along with the required administrative rights and privileges. 

Also See: QuickBooks Multi-User Mode Not Working

Methods to Resolve Problems Printing Invoices in QuickBooks

To help you resolve problems printing invoices in QuickBooks, we have included a few quick methods in the section below. Have a look: 

Troubleshooting Method 1 – Manually Rename the QBPrint.QBP file

While printing transactions or reports in the QuickBooks Desktop software, users can unexpectedly encounter printing issues, as we have discussed above. However, it can be resolved by manually renaming the QBPrint.QBP file. For this, you must: 

1. Firstly, you must find the QBPrint.QBP file, which is usually saved in the C:\ProgramData\Intuit\QuickBooks 20xx folder. 
2. Next, after finding the file, right-click the QBPrint.QBP The file in the current QuickBooks version you’re using. 
3. Here, you will see a drop-down list of options from where you must choose the Rename option. 
4. Afterward, add the .old extension to the QBPrint.qbp.old, and save it as it is. Now, open this file in your QuickBooks Desktop version. 
5. Following this, go to the File Menu within your QuickBooks Desktop and select the Printer Setup option. 

6. Finally, choose the transaction option from the Form Name and directly click the OK button. 
7. As a result, you will get a new QBprint.qbp file. Try to print now. If you still encounter the same issue, try to resolve problems printing invoices in QuickBooks using another method. 

Troubleshooting Method 2 – Reset the Temp Folder Permissions 

The next method is to reset the temp folder permissions. Sometimes, system errors, failure of import processes, and permission issues can cause QuickBooks to be unable to print invoices correctly. Thus, users must reset the temp folder permissions and try to fix the printing problems: 

1. The very first step is to press the Windows + R keys, which will consequently display the Run box on your screen. 
2. Here, in the given search box, you must enter %temp% and press the Enter key directly. 

3. Next, you need to right-click anywhere in the empty area of the displayed temp folder on your screen, and then choose the Properties alternative. 
4. Following this, from the Properties tab, choose the Security option, and go to Usernames and Groups to click the Full Control option. 
5. By this, you will have full control permissions. So, now try saving your file as a PDF and then printing it. In case, even after having the Full Control permissions, you are unable to save and print, you can call 1-844-266-9345 for live professional support. 

Troubleshooting Method 3 – Fix the Issue Using the QuickBooks PDF Repair Tool 

The QuickBooks Tool Hub has some impressive tools and utilities to help users resolve common QuickBooks errors and related technical problems. Now, if your QuickBooks freezes when printing invoices, the QuickBooks PDF Repair Tool can help you fix it. But first, get the Tool Hub on your system. The steps are: 

1. To begin the download process of QuickBooks Tool Hub, you must first ensure that all the Windows applications including QuickBooks are not running on the system. 
2. Next, go to the web browser > official Intuit website > download link for QuickBooks Tool Hub. 
3. Download the installation file QuickBooksToolHub.exe with the help of the direct link, and save the installation file on your computer’s Desktop. 
4. Now, open the same file, and here you can clearly see the instructions given to start the QuickBooks Tool Hub installation process. 

5. Start performing according to the given instructions; click the Next and the Install buttons to begin the installation. Wait for a few moments, and once the installation ends, you must click the Finish button. 
6. After installing the Tool Hub on your system, now open the same, and straight move to the Program Problems tab. 
7. Herein, you will get the QuickBooks Print & PDF Repair Tool. Click this tool to run, and let it diagnose the issue causing QuickBooks to freeze when printing invoices.
8. Once this tool fixes the PDF and printing error, check whether you’re able to properly print your invoices or not. If you still cannot do so, follow the method below. 

Troubleshooting Method 4 – Ensure you have the Correct Printer 

Using the wrong Printer could be a reason for facing invoice printing issues in the QuickBooks Desktop software. Thus, we suggest you first ensure the right Printer using the steps below, and then try printing your invoices: 

1. Firstly, open your QuickBooks Desktop software using the Windows Admin user account. 
2. When you open the software, move to the File tab and then choose the Printer Setup tab. 
3. Right after this, choose the form, report, or invoice you wish to print, and ensure your printer name matches the Printer you’re currently using. In case it does not match, move to the Printer Setup alternative and make corrections. 
4. Next, move to the Help section to learn more information about the Printer settings. Afterward, select a different printer from the printer setup. 

5. Now, you must navigate to the File tab in QuickBooks software and search for the Printer Setup tab. Once you find it, click this tab.
6. Here again, you need to choose your form or invoice you want to print and click the Printer from the drop-down menu. 
7. Finally, you must try printing a different invoice or attempting a standard form or report for customized forms. If your QuickBooks printing blank invoices again, it’s better to attempt the following method.

Troubleshooting Method 5 – Let’s try Printing a Test Page

To analyze and rectify your Printer’s performance, you must try printing some test pages directly from QuickBooks Desktop. Simply continue with the penned-down steps: 

1. Initially, reboot your computer system to start everything fresh. Once you restart your system, reconnect the Printer and turn it ON. 
2. Ensure all the printer settings are proper and that there is a strong established printer connection with QuickBooks. 
3. In the next step, press the Windows key on your keyboard, and in the Search bar, type Control Panel. 
4. Next, hit the Enter key, and from the results that appear, click the Control Panel icon. Once the Control Panel window displays on your screen, double-click the Printers and Faxes alternative
5. Here, if you notice that the printer status is offline, right-click the Printer and choose the Use Printer Online option. 
6. Now, double-click the printer icon and choose Cancel all documents if you notice the print jobs in a particular queue. 
7. Afterward, you must close the running windows, right-click the Printer tab to choose the Properties option, and then click the Print test page. 
8. Do this by creating a file on WordPad. While printing a test page to resolve QuickBooks invoices not printing correctly issue, if you need any professional assistance, contact our toll-free number 1-844-266-9345. 

Know More: QuickBooks Something’s Not Quite Right

For More Help, Contact Our Support Team! 

Invoice printing issues in QuickBooks are quite distressing. But with the right troubleshooting methods as discussed in this above blog, you can easily fix such printing problems. However, if this QuickBooks invoices not printing correctly issue still persists, you can contact our professional QuickBooks team via Live Chat Support or directly speak at 1-844-266-9345. Our live support assistants are available 24*7 to answer your queries.