QuickBooks Invoices Not Printing Correctly: Easy Solutions

Accounting

Printing plays a significant role for businesses in printing templates, invoices, reports, and other financial documents. Considering its importance, QuickBooks also offers its users a feature which lets them print invoices and templates and send them to the vendors. But, sometimes, the printing feature doesn’t work, and the users end up with the QuickBooks invoices not printing correctly. It could happen because of the issues with the PDF viewer or damaged printing component.

If you are also struggling with the QuickBooks printing problems with invoices, then you don’t need to stress any more, we have got you covered. Here, we have discussed about all the simple tips required to resolve the printing issues so that you can continue printing freely.

Isn’t it bit complicated to troubleshoot the complicated QuickBooks Invoice not printing correctly issue manually without any technical knowledge? Reach out to our QB experts instantly by dialling the toll-free number @ XXX and address the issue within the shortest possible time.

Reasons Why Users Come Across QuickBooks Invoice Printing Problems

QuickBooks Invoice Printing problems might knock on your doors for the following reasons. By understanding all those causes in detail, we can find a way to figure out the issue easily. Let’s have a quick look at all those causes listed below.

• Doesn’t Have Enough Administrative Permissions:-

The QuickBooks application runs with the help of administrative permissions, so proper access permissions are necessary. However, if you don’t have proper admin rights to use the Printer, then it might give rise to the QuickBooks invoice not printing correctly issue.

• Problems Associated With the XPS Document Writer:-

The QuickBooks application uses the XPS document writer to convert invoices and financial transactions into a digital format. However, if you are working with an older or damage XPS document writer, it might create issues while printing the invoices.

• Chosen the Wrong Printer Name:-

It is very important to pick the appropriate printer name when printing invoices, reports, or templates in QuickBooks. Otherwise, users might discover a printing issue, i.e., “unable to print invoices from QuickBooks,” every time QuickBooks sends a command to the Printer for printing invoices.

• Printer is Turned OFF:-

The proper functioning of the Printer is very important for a seamless printing experience. However, if there are any discrepancies with the functioning of the Printer it might create disturbances while printing the invoices.

• Issues Due to the Incorrect Printing Format:-

Setting the proper printing layout or format while printing the invoices, templates, or reports in QuickBooks is very necessary. Otherwise, this might be the reason that triggers the QuickBooks invoice printing problems.

• Working on an Incompatible Version of the Adobe Acrobat Reader:-

Adobe Acrobat Reader is the perfect application that is utilized for the reading, printing or launching the PDFs, invoices and other documents. But, if you are using the outdated Adobe Acrobat Reader while printing the invoices then it might create disturbance during the printing process.

• Using the Unsupported Printer Drivers:-

Printer Drivers play a major role in printing reports, templates, or documents with the help of a printer. If the printer driver you are currently working on needs to be updated or repaired, then issues might arise while printing.

Pre-Conditions to Apply Before Rectifying the Problems Printing Invoices in QuickBooks

Some precautionary measures must be considered to ensure a smooth printing experience and address problems printing invoices in QuickBooks.

• Firstly, you must ascertain that your QuickBooks Desktop version is up-to-date.
• Test the connection speed of your network by running the Internet speed test tool.
• Printer setup must be done accurately so that the Printer and the System can establish a good connection during the printing process.
• Get the latest printer drivers and ensure that they are installed properly in your System.
• Last but not least, verify that your Printer is connected properly and is turned on.

Read More- How to Update QuickBooks Desktop to the Latest Release?

What’s the Right Way to Get Rid of the “QuickBooks Is Unable To Print” Issue?

Dealing with the “QuickBooks is unable to print” issue while printing the invoices is a complex issue that can’t be ignored and requires immediate resolution. Considering this, we have come up with the latest and most proven ways to rectify the issue and provide a better printing experience.

1: How to Verify the Correct Printer Name in QuickBooks

To verify that you have chosen the right printer name while printing the invoices in QuickBooks, you must do the following.

• Initially, you must browse to the File tab and then the highlighted Printer Setup option from the QuickBooks application.
• Soon after this, you are required to pick the Form that you require to print and then tally the Printer’s name with the Printer in use.
• If the name won’t match with your Printer, start setting up with the System’s printer setup process.
• Subsequently, navigate to the Help menu to receive detailed information.
• After doing this, you must try printing with the help of a different printer in the printer setup.
  • For starting the process, choose the File menu > Printer Setup option and then pick the Printer you wish to print.
  • Now, you are supposed to hover your cursor over the Different Printer menu and then the Microsoft XP Printer.
  • Later on, you must hit the Help tab to receive further details.
• Next, you are supposed to print the forms, or if you are accessing the customized forms, print a standard form.

2: Do the Necessary Changes With the Windows User Permissions For XPS Document Writer

• Start the process by opening the Printer Control in the Windows application and right-click the Microsoft XPS Document Writer.
• After this, proceed to the Printer Properties option and look for the Printers Control Panel in Window.
• You are supposed to hit the Everyone User Groups and then the Security > Print From Allow column > OK tab.
• Now, you must jump to the Windows Explorer window and browse to the location, i.e., “C: >> Windows >> System32 >> spool.”
• In the next stage, you are required to move to the Properties option from the Printers.
• Next, the users must access Security > Add > Local Service and press the Enter tab to proceed.
• Following this, you are supposed to ascertain that the Local Service has Full Control and then tap the OK tab.
• Later on, launch the QuickBooks application and start building a .pdf file. Then, start checking whether you are still getting the issue of the QuickBooks invoices not printing correctly.

3: Began Changing the Name of the QBPrint.QBP File Name Manually

• The users are first required to start looking for the QBPrint.qbp file. To do that, you must do the following:
  • The Windows 10, 8.1, and 8 users must access the location i.e, “C: >> ProgramData >> Intuit >> QuickBooks 20XX /(where xx basically reflects the QuickBooks version you are presently working).
  • On the other side, if you are running the Server 2008 and Server 2012 editions, navigate to the location i.e, “C: >> ProgramData >> Intuit >> QuickBooks YEAR.”
• Once you get the QBPrint.qbp file, right-click on it for the QuickBooks version and choose the Rename option.
• Now, give a new name to the file by inserting “.old” at the end of the file name to distinguish it from the remaining one.
• After this, launch the QuickBooks Desktop application and jump to the File menu > Printer Setup option.
• Next, you are supposed to pick any one transaction from the Form Name list and hit the OK tab.
• As a result, it will instantly prepare a brand new QBPrint.qbp file on your computer.
• After winding up with the above steps, try opening an invoice and then try printing the invoices in QuickBooks to see if the issue still persists.

4: Consider Changing the Temp Folder Permissions Accurately

• In the initial phase, you must launch the Run window and include “%TEMP%” in the search console to open the temp folder.
• After that, you are supposed to right-click on the empty area of the temp folder and proceed to the Properties tab.
• Subsequently, the users must move to the Security tab and verify that you have full control over the Usernames and Groups.
• At last, save the pdf again in the QuickBooks application after assigning all the permissions to Full Control.

5: Take Help of the QuickBooks Print & PDF Repair Tool

The QuickBooks Print & PDF Repair tool is the perfect fit to address print-related issues in QuickBooks. Therefore, to rectify the issue you must implement the steps written below closely.

• In the earlier stage, launch the QuickBooks Tool Hub on your device after installing it on your device.
• You need to use the online guidelines as directed on the screen to accomplish the setup of the Tool Hub.
• After doing that, what you are supposed to do is simply double-tap on the QuickBooks Tool Hub setup file and hit the Program Problems tab.
• Next, you are required to choose the QuickBooks Printer Repair Tool and take some time to run the tool successfully on your device.
• Now that you have run the QuickBooks printer repair tool, you are required to print the invoices again to see if the issue is resolved.

6: Start Repairing & Updating the Adobe Acrobat Reader to the Latest Version

To solve the QuickBooks invoices not printing issue, you must get the Adobe Acrobat Reader updated and repair by using the steps given below.

Get the Latest Version of Adobe Acrobat Reader

• In the initial stage, open the Adobe Acrobat Reader on your workstation and click the Help menu > About Acrobat.
• Now, you must write down the version of the Acrobat Reader on which you are presently working and then exit from the application.
• If you aren’t accessing the latest version of the Adobe Acrobat Reader, then get it’s latest version.
• Finally, you must hit the Adobe Acrobat Reader installer and commence the download process. Once you finish the downloading part, double-tap on the downloaded setup file and do as per the on-screen guidelines to wind up with the Adobe Acrobat installation.

Instructions to Repair the Issues With the Adobe Acrobat Reader

• Before beginning the process, you must shut down the Acrobat Reader and any open browser on your device.
• After this, launch the Start menu, move to the Control Panel and browse to the Programs and Features.
• When you are done, skip to the Acrobat or Adobe Reader and then go with the Uninstall/Change option.
• Click on the Next tab from the Setup dialogue box that emerges and select the Repair tab.
• After doing this, go with the Install tab and after completing the process, hit the Finish tab.
• At last, relaunch your computer and try connecting QuickBooks to see if the issue still persists.

Need Help? Connect Instantly With Our Professional Experts

QuickBooks Invoices not printing correctly might interrupt the users’ printing process, which might lead to a delay in the ongoing business process. But with the help of the aforementioned solutions, you can easily resolve the issue without any interference. If you are still searching for professional help, then you can have a conversation with our QB experts for a quick remedy.