Pro Guide to Easily Fix QBCFMonitorService Not Running Issue

Accounting

QuickBooks is an essential tool for many businesses, providing comprehensive solutions for accounting, payroll, and other financial tasks. Despite its robust features, users occasionally encounter errors that can disrupt their workflow. One such error is the “QBCFMonitorService Not Running” error. This blog post will explore the causes, implications, and step-by-step solutions to resolve this error, ensuring your QuickBooks functions smoothly.

If you are also struggling with the QBCFMonitorService keeps crashing issue, stick to this informative guide to obtain relevant information to fix the problem.

Are you looking for professional help while addressing the issues related to QBFCMonitorService? If so, you must reach out to us at 1-844-266-9345.

What’s the QBCFMonitorService? A Brief Introduction

The QBCFMonitorService, or QuickBooks Company File Monitor Service, is a vital component of QuickBooks. It monitors and manages QuickBooks-related processes and services, ensuring smooth operation. When this service fails to run, it can lead to various issues, including the inability to open QuickBooks or access company files.

What Does the QBCFMonitorService Not Running Error Mean? 

The “QBCFMonitorService Not Running” error in QuickBooks indicates that the QuickBooks Company File Monitor Service has failed to start or has stopped working. This service is crucial for managing and monitoring QuickBooks-related processes, and as said above, its failure can prevent users from opening QuickBooks or accessing their company files.

The error can be caused by various factors such as service stoppages, corrupted QuickBooks installation, interference from antivirus or firewall software, issues with the Windows operating system, or network problems in a multi-user setup. Recognizing and promptly addressing this error is essential to ensure the smooth operation of QuickBooks and uninterrupted business activities.

Also Read : QuickBooks Has Stopped Working Error

What are the Root Causes of the QBCFMonitorService Crashing Issue?

The root causes of the QBCFMonitorService crashing issue in QuickBooks can vary, but they typically include the following: 

1. Service Not Started or Stopped: The QBCFMonitorService may not have started automatically or could have stopped due to internal issues. As a result, users may receive messages related to this error. 
2. Corrupted QuickBooks Installation: Another reason could be the incomplete or corrupted QuickBooks installation files, which can prominently lead to the QBCFMonitorService malfunctioning.
3. Interference from Security Software: Antivirus programs or firewalls might block or interfere with the QBCFMonitorService, mistaking it for a threat. Thus, it can also lead to this error.
4. Windows Operating System Issues: Problems with the Windows operating system, such as missing or corrupted system files, can affect the QuickBooks service’s functionality, including the QBCFMonitorService.
5. Network Configuration Problems: In a multi-user environment, make sure your network or connectivity settings are correctly configured. Else, the incorrect configuration or settings can lead to issues causing the QBCFMonitorService crashing issue.
6. Conflicting Applications: Other Windows or third-party applications running on the system might also conflict with QuickBooks services, such as QBCFMonitorService. Eventually, these interruptions may cause them to crash.
7. Lack of System Resources: Absolutely, if your system has insufficient resources like memory or CPU power, it can lead to service crashes. Thus, it may become the cause as well of facing problems like QBCFMonitorService is not running properly.
8. Outdated QuickBooks Version: Using an outdated version of QuickBooks that is not compatible with newer Windows system updates or other software has always been a cause of multiple QuickBooks errors. Similarly, it may cause the QBCFMonitorService not running issue. 
9. User Permissions Issues: To run any QuickBooks service properly, including the QBCFMonitorService, a user must have sufficient permissions and access. If a user lacks these required permissions, the service may not run.  
10. Hardware Failures: Issues with hardware, such as hard drives or network card failures, can disrupt the QBCFMonitorService. As a result, users face problems related to service crashes. 

Know More : QuickBooks Database Server Manager Stopped

What Could be the Signs of the QBCFMonitorService Not Running Issue?

The signs of the QBCFMonitorService not running issue in QuickBooks can manifest in several ways, indicating that the service is not functioning correctly. Here are some common symptoms:

1. QuickBooks Fails to Open: When you attempt to open QuickBooks, it may not launch at all, or it might crash shortly after starting.
2. Error Messages: You may encounter specific error messages stating that the QBCFMonitorService is not running or has stopped working.
3. Inability to Access Company Files: QuickBooks may be unable to access or open company files, making it impossible to perform accounting tasks.
4. QuickBooks Freezing or Crashing: Another sign could be that the application may freeze or crash frequently, disrupting your workflow and causing potential data loss.
5. Multi-User Mode Issues: If you’re using QuickBooks in a multi-user mode, other users might not be able to connect to the company file, or you might experience connectivity issues.
6. Slow Performance: One of the major signs of QBCFMonitorService not running is that QuickBooks might run very slowly, with delays in performing routine operations due to the service not running correctly.
7. Notification in Services: When you check the Services window in Windows, the status of QBCFMonitorService might show as stopped or not running.
8. Backup Failures: Automated backups might fail to execute properly if the service is not running.

How Can Users Fix the QBCFMonitorService Not Running Issue?

There are several methods you can employ to resolve issues related to the QBCFMonitorService in QuickBooks. Below are the detailed steps to help you troubleshoot and fix this problem effectively:

So, to resolve this issue, we have provided you with the most suitable solutions. Let’s go through all of them closely and implement the steps in the same manner as written below to avoid further discrepancies. 

Troubleshooting Method 1 – Restart your QBCFMonitorService

Restarting the QBCFMonitorService is often the first step in resolving the “QBCFMonitorService Not Running” issue in QuickBooks. Here are the detailed steps to restart this service:

1. Begin this procedure by first pressing Windows + R on your keyboard. It will display the Run dialog box on your screen.
2. In the Run dialog box, you must type services.msc and press the Enter key. This command opens the Services window, which lists all the services running on your system.
3. In this Services window, you need to scroll through the list to find QBCFMonitorService. The services are listed alphabetically, so you can find them under the “Q” section.
4. Once you locate QBCFMonitorService, now right-click the same. A context menu will dispay on your computer screen.
5. In this context menu, if the service is running, you will see an option to Restart. Click this Restart option. 
6. If the service is not running, you will see an option to Start instead of Restart. So, click the Start button.
7. After clicking the Restart or Start option, wait a few moments for the service to restart. Now, you can confirm that the service has restarted successfully by checking the Status column in the Services window. It must say Running.
8. Once the service is running, you can close the Services window by clicking the X button in the top-right corner.

Troubleshooting Method 2 – You Must Update your QuickBooks Program 

Keeping your QuickBooks application up to date is essential for ensuring that you have the latest features, security patches, and bug fixes. Also, updating QuickBooks can fix the QNCFMonitorService keeps stopping errors. Here are the detailed steps to manually update your QuickBooks application:

1. Initially, you need to start your QuickBooks Desktop application on your computer system.
2. In the next step, from the QuickBooks menu bar at the top, choose the Help option.
3. Now, from the Help menu, you need to choose the Update QuickBooks Desktop alternative. It will display the Update QuickBooks window.
4. In the Update QuickBooks window, you must click on the Update Now tab. This tab allows you to manually check for the latest updates.
5. Here, you can select the updates you want to download and install. To ensure you get all available updates, you must select all updates. 
6. Afterward, click on the Get Updates button to start the process. Now, QuickBooks will start downloading the selected updates. Here, a progress bar will ensure the correct download status. (This process may take some time according to your internet speed and the size of the updates.)
7. Once the updates are downloaded, you will be prompted to close QuickBooks. At this point, you need to make sure you save any work before closing the application.
8. After closing the QuickBooks application, the updates will be automatically installed. Follow any on-screen instructions if prompted.
9. After the updates are installed, you need to reopen your QuickBooks application. Here, you will see a message confirming that your QuickBooks software has been successfully updated.
10. To ensure the updates have been applied, you must check the QuickBooks version you are running. For this, you need to Go to Help > About QuickBooks. Here, in the updated Windows, you will see the QuickBooks version and release date. However, make sure it matches the latest updated information available on the QuickBooks website.

Read More : Update QuickBooks Desktop to the Latest Release

Troubleshooting Method 3 – Perform the Reinstallation of your QuickBooks Application 

If restarting the service and updating QuickBooks doesn’t resolve the QBCFMonitorService keeps stopping errors, so you must consider reinstalling QuickBooks. It can fix any corruption or damage in the QuickBooks installation. Below are the instructions that you must perform for the QuickBooks reinstallation: 

1. Before uninstalling QuickBooks, make sure to back up your company files. For this, open QuickBooks, and go to File > Back Up Company > Create Local Backup.
2. Next, start following the prompts to create a backup and save it in a safe location.
3. Following this, you must ensure you have your QuickBooks license and product numbers handy. You will need these to reinstall QuickBooks. 
4. You can find this information in the original purchase confirmation email or in your Intuit account.
5. Now, press Windows + R to open the Run dialog box, herein, type appwiz.cpl, and press the Enter key. By this, the Programs and Features window will display on your screen.
6. In the list of installed programs, you need to find and select QuickBooks. Now, click the Uninstall/Change option at the top of the list. 
7. Following this, continue to follow the on-screen prompts to complete the uninstallation process.
8. Afterward, you need to visit the QuickBooks Downloads & Updates page on the official Intuit website.
9. Next, you must choose the appropriate version and year of QuickBooks that you need to reinstall.
10. Following this, click the download link to download the installer file to your computer.
11. Locate the downloaded QuickBooks installer file (usually in your Downloads folder) and double-click it to run the installer.
12. Begin the installation process as per the given instructions on your screen, and enter your QuickBooks license and product numbers when prompted.
13. Finally, complete the installation by following the on-screen prompts.

Troubleshooting Method 4 – Ensure the Correct Folder Permissions 

Make sure that the folder where QuickBooks and its related services, like QBCFMonitorService, have the correct and sufficient permissions. With the help of the detailed steps below, check and set the folder permissions to fix the QBCFMonitorService not running issue:

1. The first step to begin this process is to open File Explorer on your computer system. 
2. Now, move to the file folder where you have saved your QuickBooks company files. The common file location paths include, C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files and C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files.
3. In the next step, you must right-click on the folder that contains your company file, and select Properties from the context menu.
4. Áfterward, in the Properties window, you must go to the Security tab and choose the Edit button to change permissions.
5. Following this, hit the Add button in the Permissions window, and go to the Enter the object names to select field. In this field, type QBDataServiceUser followed by the version of QuickBooks you’re using. 
6. Now, click the Check Names to verify the user. The system should underline the user name if it’s correct.
7. Hit the OK button, and after adding the user, you must choose QBDataServiceUser from the list.
8. Done? After this, you must check the Full Control box from the below-given Permissions section. 
9. Additionally, you need to make sure that all the required permissions including Modify, Read & Execute, List Folder Contents, Read, Write, are also checked. 
10. Finally, choose the Apply option, hit the OK button, and close all the windows.

Still, the QBCFMonitorService crashing issue persists? If so, try configuring the Windows firewall settings. 

Troubleshooting Method 5 – Check and Configure Windows Firewall Settings 

Often, the Windows Firewall settings can interfere with QuickBooks and its services. This might be the reason for the QBCFMonitorService not running issue as well. Let’s perform the below method and fix it: 

1. Firstly, you need to open the Control Panel on your Desktop. 
2. In the next step, within the Control Panel windows, you need to go to the System and Security tab.
3. Afterward, you must select the Windows Defender Firewall option.
4. Now, you will see the Advanced Settings tab on the left pane. Click the same and continue. 
5. Following this, right-click the Inbound Rules and select the New Rules alternative.
6. Right after this, you must choose the Port option and click the Next option.
7. Next, you need to select TCP and enter 8019, 56728, 55378-55382 in the Specific local ports field.
8. Once done, click the Next option and choose Allow the Connection option.
9. After this, start following the displayed prompts on your screen to complete the rule creation and name the same.
10. Finally, once you finish the above steps, now repeat the same steps for Outbound Rules.

For Further Help, Ask Our Professionals! 

Resolving the QBCFMonitorService not running error is crucial for the smooth operation of QuickBooks. By understanding the root causes and following the troubleshooting methods outlined above, you can effectively address this issue. In case the problem persists even after trying the above methods, contacting our QuickBooks support team must be your next step. Feel free to connect with us via Live Chat Support or at 1-844-266-9345. Our experts can provide additional guidance to prevent technical QuickBooks errors in your daily operations.